Understand how agile methods can help different areas and teams to have more productivity and organization
In 90% of cases, the answer is YES.
When we talked a little more with these people, we mentioned some common situations in teams that need to be more agile. Some of these issues are:
Lots of external interference
Things that prevent you from delivering your tasks, and that would often need leadership help
Priority changes – sometimes you get lost not knowing what the next priority is
Little visibility of what is happening in the organization
Poor visibility of peers – sometimes some are quite overloaded, and others not so much
A lot of uncertainties about what the real purpose of the project is, like knowing if what I’m doing is really generating value
Productivity and delivery issues
Sometimes bureaucratic processes
And, sometimes, we even ask the leadership, in addition to the characteristics in the list above, if they have any of these problems:
Low visibility and team transparency;
Difficulty of organizing between teams;
Difficulty in having dates and deadlines;
Complex structure to lead;
Problems for decision making;
Basically, if any of these points above are present in your team’s day-to-day, whatever your area, our answer will be: “YES, agile methods can help you increase control and productivity” .
People often spend too much time on things that don’t generate real value, neither for their deliverables nor for the organization as a whole. As a result, a very large loss of productivity is generated!
It is as if an area or a certain team were a machine, which is not being efficient and is causing various wastes…</p >
How to use Agile methods to be more efficient in any area?
Being agile is not just going through a process to be more efficient and have more results. It is going through a paradigm shift, of mindset, using not only agile methods, but several tools and techniques that make this process a true Agile Transformation.
Essentially, we use the concepts of Scrum, Kanban, Management 3.0 and OKRs to define roles and responsibilities, events and details of this team’s new work processes.
The principles and characteristics of a truly agile team are:
People who have information transparency, with a lot of visual management, escalating problems quickly;
Teams with clear and engaged goals, working in SQUADs;
customer centric product view, mapped to a single backlog;
Have important visible metrics;
They can solve complex problems;
They deliver in short cycles (they are iterative and incremental);
Promote continuous improvement;
Quickly identify and remove impediments.
How we apply it in practice
To help you better visualize this process of change, here are some examples of Agile Transformation in different areas:
Legal Area
A team of a project formed by specialists from the Financial, Logistics, Accountants and Lawyers area, had the challenge of changing the structure of production of consumer goods, with the goal of having fiscal gains reaching millions per year.
Several months passed and this problem was not resolved. With a mini Lean Inception, they created the backlog, set up the Squad and, with visual management and indicators, started running the Sprints . In a short time, problems and impediments appeared and were escalated to the board. Little by little, the situations were resolved, focusing on the objective of that indictment and the benefits began to be achieved.
Marketing Area
Some teams in a marketing area wanted to have more control over demands and processes. With some agility concepts applied – and also agile scaled – a governance process was created, in addition to helping the teams deliver in the operation. Quickly, teams entered a stream of continuous improvement, until they reached the ideal process to really be more efficient and agile as a whole.
Human Resources Area
An HR department needed to make its deliveries more agile, but with more value to the organization. For this, the journey of employees was mapped – since when they entered the company; when they had doubts; when they use the month-to-month process and when they leave the company.
For each part of this user journey – in this case, the collaborator, a Squad was assembled, with a backlog, using Kanban, working with < em>Sprints and OKRs. Week by week, the employee’s journey was improved, aiming at achieving the area’s objectives.
Company-wide training
In this case, the concepts mentioned above need to be applied to the entire company, but not in their entirety. This means that, many times, an organization will not have Squads, Sprints, etc., in every organization, but many of these practices and the paradigm shift are the main points that will help in productivity as a whole. .
For this, training such as Agil Beyond IT is made for the entire company. Each employee will identify what can or cannot be applied – flow visualization techniques, mapping of impediments, daily meetings, sprints, among other topics. It is worth mentioning here that, by empowering your team, it becomes more productive!
We hope that you really can make your team, your area or your company more agile and more efficient with these tips.
